HR Organizational Concepts
How much time do you use & lose on a daily basis looking & re-looking for data, information or resources? Paper files, electronic files, websites, or that always just beyond the grasp — the Wistfully wished for HR Operations Manual (which is usually a loose collection of better intentions).
When you spend one hour a day looking, that equals five hours weekly which becomes 260 hours annually. Six 45 hour weeks = a month and a half. And then we exclaim with high-minded exasperation of “I’ve got to get more organized.”
Over the years, my professional organizational philosophies have evolved & matured.
Back in the earliest days of my nascent HR career, the HRCI S/PHR Body of Knowledge served as the benchmark foundation of my paper files.
Now I use the SHRM HR Disciplines.
This structure has broadened in scope from paper files and now includes electronic files, web browser bookmarks, and the HR Operations Manual. This standardization simplifies & streamlines the searching for data, information & resources.
The core structure looks like this:
000 Administration
100 Benefits
200 Business Leadership
300 Compensation
400 Diversity
500 Employee Relations
600 Ethics & Sustainability
700 Organizational & Employee Development
800 Health, Safety, & Security
900 Staffing Management
1000 Technology
Human Resources
In the web browser book marks, the first one per division takes me back to my first resource, the SHRM home page on that specific discipline.
Ask me about my file archiving system.
I think that my system is similar, but I have never tried to explain it before. It definitely saves lots of time and aggravation when your resources are at your fingertips.
jensmack said this on October 11, 2012 at 9:21 pm
The student librarian in me smiles at your HR Dewey-ness.
jdp said this on October 12, 2012 at 5:06 am
@Jensmack – I may have learned this from you or with you.
@jdp: Good catch on the DDS!
RMSmithJr.SPHR said this on October 13, 2012 at 7:59 am